VENDOR AGREEMENT

DEADLINE: Application, permits, payment and certificate of insurance are due February 11, 2020. No applications will be accepted after the deadline.

RELEASE: By completing the online application form, applicants agree to release and forever discharges Houston Creole Heritage Festival/Houston SHOP Ministries Inc, all sponsoring organizations, their elected officials, directors, employees, and volunteers from any responsibility, personal liability, or claims of loss or damage arising out of, or in conjunction with participation in the event. The event is not responsible for any injury sustained by exhibitors, patrons or guests. Applicant stores and exhibits their goods at their own risk. In addition, you have read and agree to abide by all event regulations and guidelines stated in this application or risk removal from the event site without refund.

VENDOR RULES & REGULATIONS: By checking “I Agree” on the online application form, you agree to the vendor rules & regulations listed below. 

1. GROUND DRIVEN STAKES are strictly prohibited.
2. Vendors and vendor staff are NOT allowed to enter the site other than the official entry/exit points of the event.
3.Vendors may not use tables, chairs, items and/or display signs that encroach on other vendors or pedestrian walkways
4. PROHIBITED: Vendors may not sell drug paraphernalia, guns, fireworks, weapons, apparel displaying profanity or sexually explicit items and NO GLASS IS ALLOWED.
5. Event provides the 10’x 10’ tent, one 8’ table, 110 electricity, and two chairs. Additional sizes are available at additional costs.
6. It is the vendor’s responsibility to adhere to city and state tax guidelines in the collection and payment of sales tax. The Texas Sales Tax Line is 800-252-5555.
7. ELECTRICAL NEEDS: Fill out the Electricity needs portion on the online applications for all electrical needs and vendor equipment used. Vendors must provide their own extension cord. This is information is required for all food vendors.
8. TEMPORARY HEALTH PERMITS: Vendors are responsible for ALL permits required. Contact the City of Houston for more info about temporary food permits 1-9 days.
9. It is the responsibility of each vendor to keep the booth and the surrounding area clean. If spots are not how they looked before arrival, you will be banned from future events.
10. Vendors may not sell any alcoholic beverages of any kind.
11. SECURITY: The event site may be fenced/perimetered and the Event will provide security throughout the event. Vendors are solely responsible for the security of their cash, operations, equipment, goods, inventory, supplies or any other property.
12. Festival guidelines will be strictly monitored. If violations occur, ONE warning will be issued. Additional violations will result in instant removal from the Event site by Security and no refund will be issued.
13. ACTS OF GOD: The festival producers, promoters, sponsors, staff/employees, volunteers, etc. are in no way responsible or liable for personal adversity or acts of God. If a date is canceled due to inclement weather, technical problems or any other act of God beyond the control of the festival the following shall apply: If a rain date for the Festival is scheduled, vendor will be notified.  No refunds will be issued for the cancelled date.
14. INSURANCE: All vendors must provide a Certificate of Insurance with additional insured and waiver of subrogation.  All vendors will be given a list of the additional insured by our operations manager.
15. COOKING EQUIPMENT. The event does not furnish any cooking equipment. The vendor is responsible for rental, pick-up/delivery and payments for their equipment.